Position:  Logistics Officer, Yemen

Reports to: Finance and Administrative Director

Location:  Based in Sana’a with travel to IMC Yemen field sites

 

About International Medical Corps

 

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. 

 

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

 

Context and Background 

 

International Medical Corps is anticipating funding for an emergency assistance project that will start in January. Through the Emergency Assistance to Vulnerable Populations in Yemen project, IMC will address health concerns and immediate malnutrition as well as underlying causes. Integration of health services and nutrition and hygiene interventions will be addressed in order to achieve maximum impact. Health activities will focus on building the capacity of the primary health care system to provide sustainable maternal and child health services as well as institutionalizing the WHO program on Integrated Management of Childhood Illness (IMCI). Nutrition sector activities will focus on implementing a community based management of acute malnutrition program that includes the establishment of stabilization centers, outpatient therapeutic programs, management of moderate acute malnutrition, and community mobilization. WASH sector activities will focus on hygiene promotion, and health promotion/prevention for reduced transmission of major communicable diseases.

 

Primary Responsibilities of this position:

 

• Provide to your supervisor the support to assist with the delivery of, and implementation of, all logistics support systems according to IMC Logistics policies and procedures.

• Work with your supervisor to provide input to planning for procurements and the provision of advice to those making a procurement request, then assist with the processing of such requests in accordance with IMC policies and procedures, in a transparent, accountable, efficient and cost effective manner. Assist with ensuring that all procurements are managed, tracked and recorded.  

• Assist your supervisor with local market surveys, to gain knowledge of the availability and price of local items. 

• Assist your supervisor with engagement with freight forwarding agencies, freight handling/clearance agents, and local Customs, to ensure that cargo is managed at all points of the supply chain.  

• Assist with the proactive tracking of all medical supplies, equipment, materiel and food in transit, through its receipt, storage, and onward distribution.   

• Assist with capturing pipeline information to help ensure that Program staff are kept well-informed of incoming goods and materiel. 

• Assist with the timely reporting on stock status, to help Program staff with planning of stock replenishment, and, support Program staff to verify that distribution has occurred according to the intentions and plans of your supervisor, donors, IMC, and project partners.

• Assist with the management of all matters logistics relating to transport and fuel management, to develop your understanding of fleet management procedures, to include ensuring that the fleet is asset managed correctly, being driven safely, maintained appropriately, damages are reported, and ensure that vehicles internal equipment (tools, comms etc) are complete and serviceable.  

• Assist with ensuring that the usage of fuel is correctly managed, and logged and recorded. 

• Raise issues to your supervisor on security-related transport issues, such as booking in/out, satcomms, radios etc and assist with addressing them.

• Assist your supervisor to manage all matters logistics regarding satellite communications and radio communications to develop your understanding of field comms issues, and to ensure that equipment’s are asset managed diligently and maintained appropriately.

• Assist your supervisor to capture preparedness information relevant to your mission site so that logistic systems are robust and flexible enough to cope if a crisis occurs.  This may include assisting with assessments of airports, transport available, warehousing, access routes, fuel availability, field comms issues, staffing challenges, training required etc. 

• Assist with maintaining accurate filing systems, with documented and supported records of actions for audit purposes.  

• Be flexible and manage your time accordingly, to be prepared to tackle other tasks commensurate with your role, and level of experience, at short notice.

 

2. Compliance 

 

• Ensure compliance with IMC policies and procedures, donor regulations and local laws.

• Ensure that the procurement and disposal of commodities, especially those subject to US Export Compliance regulations, are in line with applicable licenses and are properly documented.

 

3. Human Resources

 

• If you have staff to supervise, manage them with integrity and foresight.  Actively seek advice on HR procedures and policies to ensure that the highest standards of accountability and professionalism are upheld.

• Make frequent site visits to where staff supervised by you are working, to ensure that the appropriate care and support is being offered.   

• With guidance from your supervisor, ensure that staff supervised by you are evaluated regularly, trained and/or mentored in a structured accountable manner, and written records of such are retained.

• Provide input to the recruitment, selection and performance of logistics staff, as required.  

 

4. Training/ Capacity Building

 

• Advocate and plan for professional development for yourself, and any staff supervised by you.  

• Provide input to, and deliver, where applicable, training for national staff to increase their responsibilities in order to build capacity, and ensure sustainability of programs.

 

5. Working Relationships

 

• Proactively engage with your supervisor, and key staff (Program, Finance, Medical) on all matters logistic.

• Proactively engage on a regular basis with your supervisor, and regional IMC logistics officer colleagues to develop working networks to seek advice where needed.

• Assist your supervisor with engaging with donors, local government, project partners, UN agencies and other non-governmental organizations in order to manage the distribution of goods and materiel as, well as to ensure adequate information sharing, address common concerns/problems and seek solutions.

 

6. Representation

 

• Represent IMC in a positive and professional manner

• Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of IMC’s mandate, ethics, values and stand-point with regard to other actors

 

7.  Security

 

• Ensure the application of, and compliance with, security protocols and policies of you and your supervised staff.

 

Qualifications & Skills:

 

• Evidence of practical experience in logistics within the field of supply chain management (basic procurement, clearance of cargo, transport, warehousing, asset management, etc.)

• Evidence of previous work with an international NGO 

• Provide some record of experience of donor specific procedures, where possible. 

• It is desirable that experience is supported by study by academic study, such as completion of the Certification in Humanitarian Logistics.

• Show some experience of the provision of support to supervisors for the management of budgets and the ability to provide input to timely, complete and accurate reporting.

• It is desirable to show some training skills to build national staff capacity, in the areas of supply chain management.  

• Show evidence of your ability to work in a participatory manner with staff to assess needs, implement and monitor activities to include problem-solving skills, with an analytical approach

• Ability to integrate and work well within multiethnic and multicultural teams

• Negotiation, interpersonal and organization skills

• Valid driving license

• Proficiency with MS Word and Excel (minimum requirement).

• Ability to read, write, analyze and interpret, technical and non-technical in the English language

• Ability to present information and respond appropriately to questions.   

• Ability to lift, minimum, 45 pounds.

 

 

 

Application Proces

 

Please send your CV & Covering Letter using the form  below, or through your Yemen HR account