About IFES: 

 

IFES is an international, nonprofit organization that supports the building ?of democratic societies. IFES provides targeted technical assistance to strengthen transitional democracies. Founded in 1987 as a nonpartisan, nonprofit organization, IFES has developed and implemented comprehensive, collaborative democracy solutions in more than 120 countries.

 

Project Description:

 

In partnership with Yemen Supreme Commission for Elections and Referendum (SCER), IFES will undertake a program that builds upon the advances and the gains already made by the SCER and further strengthen and build its capacities to safeguard a peaceful transfer of power in a manner consistent with international standards and best practices and which is accepted by Yemeni citizens. In the short-term IFES’ program aims at ensuring that the SCER--through the development of its ability to respond rapidly to the electoral calendar, and the enhancement of its neutrality, transparency and professionalism--is capable of managing the presidential elections or any other electoral event in an effective, open, transparent, credible and timely manner. 

 

Position Summary:

 

The Finance/Administrative Officer under the direction and supervision of the Deputy Chief of Party (DCoP), will oversee the daily financial management of the project and manage, and review in-country financial reporting.  S/he will coordinate with the DC office on programmatic and management issues.

 

Duties and Responsibilities include:

 

Financial:

 

• Serve as point of contact on all office management, administrative and financial issues.

• Management of all field office expenditures.

• Enter and maintain all project expenses via QuickBooks.

• Ensures that procurement & expenditures are in accordance with USAID and IFES policy and regulations.

• Collect office bills and prepare check requests for regular office expenditures and submit them for approval to the Chief of Party.

• Prepares vouchers and receipts for all deposits and withdrawals to and from the project accounts, and record them in the pre-defined chart of accounts in the system.

• Prepare, in close cooperation with the Chief of Party and DC Program Officer - MENA, monthly financial reports for all accounts with necessary reconciliation and bi-monthly closing entries.

• Supervise and review petty cash custody and the petty cash reconciliation on a bi-monthly basis.

• Maintains proper and confidential filing of finance related documents, office asset register and project equipment inventory list.

• Review employee monthly payroll in accordance with approved timesheet.

• Track vacation and sick leave accrual sheets.

• Monitor contracts payments and contract ceiling.

• Other duties as assigned by the Chief of Party and/or Deputy Chief of Party.

 

Administrative:

 

• Provide administrative support to all program staff as needed.

• Provide program administration support to all project staff.

• Assist with the logistics of conferences, workshops, seminars, luncheons, meetings etc.

• Maintain calendar of events.

• Management of service contracts.

• Maintain program contact database.

• Plan and expedite airlines, hotel and visa arrangements.

• Photocopy, fax, mail and file documents, etc.

• Other duties as assigned.

 

 

Requirements:

 

• Minimum Required Bachelor’s degree

• At least 03 years of relevant experience

• Strong knowledge of Excel, Word, Accounting software such as Quicken preferred.

• Detailed oriented and organized.

• Ability to prioritize, take direction, and handle varied tasks within deadlines.

• Strong communicator, both verbally and in writing; Fluency in both written and spoken English and Arabic

• Collaborative, team oriented individual.

 

 

 

 

Application Process

 

Please send your CV using the application using the form below or through your Yemen HR account