Ended Logistics Assistant

The Job

JOB TITLE: Logistics Assistant

LOCATION : Al Dhale town

REPORTING TO: Project Coordinator with functional input from Logistics Manager and Base Officer

OVERALL PURPOSE

The Logistics Assistant will provide logistical support for the Medair programme in Al Dhale Governorate, helping to ensure the timely and cost effective implementation of the programme, with a particular focus on facility management

PROJECT OVERVIEW

Medair has an established base in Al Dhale and is implementing integrated responses, including provision of primary health care, nutrition and WASH.

FUNCTIONAL LINKS

Internal: Project Coordinator, Logistics Manager, Support team, Driver, Facility team, Project Manager

External: Beneficiaries, suppliers, landlords, etc.

Responsibilities:

GENERAL TASKS  

  • Uphold the humanitarian principles of humanity, neutrality, impartiality, and independence
  • Respect the Medair values at all times, both within and outside of working hours
  • Know, understand, and comply with Medair internal policies and procedures
  • Follow the Medair Security Plan and other relates policies and SOPs
  • Adhere to Medair Nationally Recruited Staff (NRS) handbook and regulations
  • Be prepared to work in Al Dhale Governorate and other Governorates of Yemen

LOGISTICS TASKS

Key duties include, but are not limited to:

  • Procurement
    • Procurement of materials, equipment and services required for effective operations, in accordance to Medair processes and procedures
  • Facility management
    • Organise maintenance and repairs at guesthouse and office as instructed by  the line manager
    • Plan the work schedule of the cook and the cleaner
    • Arrange procurement all facility supplies
    • Liaise with the landlord for payments and other questions
    • Liaise with provider for water, city power and other required utilities for procurement, payment and follow up, make sure all water and power is available 24/7
    • Liaise with the Medair Security Focal point about procurement and stock management of security supplies
    • Organise and manage Casual Workers for additional facility work
  • Equipment management
    • Responsible for equipment inventory and equipment allocation documents
    • Responsible for equipment repair with the required documents
    • Test programme related security equipment on a monthly basis and report any issues to the line manager
  • IT management
    • Ensuring good and reliable internet connectivity in all facilities

COORDINATION

  • Submit weekly activity plans and report to your line manager by email
  • Develop and maintain positive relationships with different Medair Teams and external suppliers, local authorities, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnerships
  • Work closely with colleagues and line manager to mitigate the risks of loss and fraud through open and transparent relationships and complete and accurate paperwork

QUALITY MANAGEMENT

  • Ensure that all paperwork is completed in an accurate and timely manner in compliance with Medair and donor requirements
  • Ensure that all purchases are evidenced with receipts and that the appropriate internal paperwork is completed,
  • Ensure that all logistics documents are filed in the appropriate folders in the daily course of duties
  • Use the Medair e-library on a regular basis to access standard logistics documents and up-to-date policies and guidelines

STAFF MANAGEMENT

  • Recruit, supervise, and pay casual labour for the projects as required

TRAINING

  • Give an induction for new staff on the guesthouse and office arrangements

OTHERS

  • Any other reasonable duties related to the above areas

Role Qualifications:

 

Required

Desirable

VOCATIONAL QUALIFICATION

Professional / vocational / technical qualification in a relevant field

University degree in relevant subject

WORK EXPERIENCE

1 year Post-qualification professional experience Work experience in logistics

Previous employment with an NGO Experience working in a cross-cultural setting, preferable in the logistics sector

LANGUAGES

Good English (spoken and written),

 

IT

Competent and experienced user of MS Office software, including Word and Excel

Previous experience in IT related work

Role Competencies:

 

Required

Desirable

MOTIVATION

Enjoys a challenge and works hard to achieve objectives

Able to solve problems independently

Passionate about serving those in need, no matter the ethnic background

Self-motivated and Enthusiastic

Desire to learn new skills and different approaches to situations

 

TEAM-BUILDING

Team player with good interpersonal skills

Ability to resolve team conflict and issues, and encourage others

Experience of working in a diverse team with different cultures, backgrounds, and beliefs

ADAPTABILITY

Willing and able to work under pressure, in challenging situations, with security risks, and to manage personal stress levels

Able to adapt communication strategies for different situations

Willing to work extra hours when needed

 

TECHNICAL EXPERTISE

 

Understanding of different logistics processes

Knowledge of supply chain management (SCM) and other key logistics functions

MANAGEMENT & LEADERSHIP

 

Ability to encourage and motivate others

Ability to capacity build staff

 

WORK CONDITIONS

Position will be based in the Medair Office in Al Dhale, with field trips outside the town, within Al Dhale Governorate. The candidate will need to be flexible on time depending on the project needs.

Working hours will be 08:00 to 16:30 with 30 minutes for lunch.

SALARY

According to Medair standard salary scale

JOB COMMITMENT

TYPE OF CONTRACT: Fixed Term Contract

PLANNED START DATE: May 2021

TRAINING: As required

DURATION OF COMMITMENT: December 2021 with possible extension

How to Apply

If you believe that you have the qualifications and skills, please send a one page cover letter and a CV in English as well as relevant degrees and other certificates by email to: aden-recruitment@medair.org no later than 18 April 2021. Only applications on this mail address will be considered!

The subject of the email should be heading: Logistics Assistant Al Dhale and your full name

Only applications respecting these criteria will be considered. Do not apply unless you meet minimum application requirements, or you will not be considered.

This position is open for men and women, including persons living with disabilities!

We reserve the right to close the recruitment before the date indicated.

Only short-listed candidates will be contacted

  • Employer: MEDAIR
  • Category: Logistics
  • Location: Al-Dhale’e
  • Posted on: 12 April 2021
  • Deadline: 18 April 2021
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